Administrative Assistant to CEO - Top 100 Woman Owned Company

Are you looking to be a GO-TO person? The ultimate solution provider?  An indispensable resource whose efforts play a key role in supporting the growth of a company looking to make a difference?



Our busy CEO needs a right hand.  PeopleSERVE is a successful and respected woman-owned technology staffing company located in Chestnut Hill, MA.  Since 1999, we have worked hard to change the standards in the staffing industry.  We believe in honesty and integrity.  Our primary focus is to work hard to help our clients find the absolute best talent for their teams and assure each IT professional we work with is moving their career forward. 

 

PeopleSERVE is proud to have been listed in the Boston Business Journal as one of the Top 100 Woman-Owned Companies and one of the Top 50 Fastest Growing Women-Led Companies by Entrepreneur Magazine.  Our success comes from our values and commitment to serve the people we work with.  We are a small and growing organization seeking excellence in talent and dynamic personalities to assist in shaping our team.

 

Your role will be filled with variety and will include but not be limited to the following responsibilities:

 Organize CEO office to maximize workflow this might include setting up files and/or processes that create efficiency Support to all pre and post sales support tasks (sending confirmations, thank you notes, contracts, database notes, etc.) Manage CEO schedule and activities Assist with phones/email, correspondence, faxes, scanning as needed Prepare and distributing marketing material Market Research as assigned (this can be quite interesting) Update and maintain client database Create and maintain spreadsheets including reporting of various business/office metrics Assist clients and prospects as needed, this bullet is key as your ability to understand our business as well as be proactive AND intuitive is key! Conduct mailings Create & maintain client/prospect distribution lists Assist with website updates Other administrative duties and projects as needed, basically opportunities to make an impact abound, your professional experience is waiting!



Qualifications:

 

Ideally you are the kind of person that keeps lists and loves crossing items off the list!  You love to be the go-to person.  You enjoy a challenge you have never faced.  You believe in providing quality, honest, service and feel confident thinking out-of-the-box for solutions to problems.

 Minimum 3 years prior experience in a professional business environment Proficiency in Microsoft Word, Excel and Outlook Outstanding Oral and Written Communication Skills Regarding communication, ability to approach each interface with a 'how can I help' perspective. Ability to learn quickly and adapt to change - a proven track record here is key! Extraordinary attention to detail Excellent organizational and problem solving skills Great telephone skills Proactive time management of Self and CEO Ability to create efficiency and organization that is sustainable. 

Compensation/Benefits:

 

PeopleSERVE offers a relaxed yet professional environment.  Our offices are window filled, our staff is motivated and welcoming, our clients and the talent we work with inspiring.  As such we offer a competitive salary and comprehensive benefits program including: health insurance, dental insurance, short and long term disability, 401K, flexible spending and tuition reimbursement.

 

Interested candidates should send a cover letter with salary history and their resume to INFO@peopleserveinc.com