Part-time Adminstrative Assistant

Immediate need for a

PART-TIME Adminstrative Assistant

2 days per week/16 hours per week

Under general guidance of the Area Director, performs all clerical and administrative support for the organization.  Work performed by this position can be sensitive and confidential in nature.


Duties & Responsibilities:
1. Collecting and Processing Payroll on a weekly basis.
2. Composes original general and/or routine correspondence such as memorandums, letters, email, and faxes.  May be required to attend meetings to serve as a note taker.
3. Maintains and tracks a variety of records.  Prepares reports, presentations, memorandums, letters, meeting agendas, and/or minutes of meetings using software applications such as word processing, spreadsheets, and databases.

4. Maintains a variety of manual files and other reports.  Retrieves files and other reports as requested by staff.  Suggests opportunities when automation would assist in the overall operations of the group or department.
5. Provides phone coverage for the office.  Accepts incoming calls on behalf of the supported group and has the ability to respond to general questions and/or inquiries.  Has the ability to research other questions and/or inquires and follows-up with original caller to provide necessary information to them.  Takes messages and directs them to proper staff member when beyond the incumbent's knowledge base.  Welcomes incoming visitors and directs them to proper staff members. 
6. Requests needs from current clients. May also arrange travel schedules, overnight accommodations, and/or food and beverage ordering for the office.
7. Performs other office activities to relieve the supported group of administrative tasks.  Photocopies documents for supported group.  Collates documentation as necessary.  May perform other clerical duties such as stuffing envelopes and filing.  Completes routine forms such as invoices, payroll documents, vouchers, etc.  May order and maintain office supplies. 
8. Accepts incoming mail and distributes it accordingly. 
9. Special Projects - occasional.  Typically special projects are explained to the incumbent and independence given for its completion.  Some special projects may require working in teams with other associates in the organization.
10. Performs other related duties as assigned.