Executive Assistant

 Headquartered in Norwell, Massachusetts, Clean Harbors has more than 100 locations strategically positioned throughout North America in 36 U.S. states, six Canadian provinces, Mexico and Puerto Rico and is North America’s leading provider of environmental services and hazardous waste management.

Clean Harbors was recently named Boston Business Journal Company of the year for 2006 and ranked # 5 out of the 100 top Performing Publicly Traded Companies in 2007 in Massachusetts by the Boston Globe.

We are seeking an Executive Assistant to support our Executive Vice Presidentof Disposal Services and is responsible for the performance of diverse and advanced secretarial and administrative support. 

Assignments involve work of a confidential or complex nature with exposure to sensitive information and contacts requiring discretion, judgment, tact and diplomacy, as well as practical knowledge of Company policies and procedures. The essential elements of the position include, but are not limited to;

 1. Performs secretarial duties such as answering telephones, typing, filing and dictation with minimal supervision.   Will composes letters/memos at the direction of the Executive Vice President/Sr. Vice President/Vice President.

 2. Organizes and manages internal/external meeting schedules with direct staff reports and other department  managers.  Maintains follow-up after each meeting.  Coordinates external meeting schedules and follow-up.

 3. Coordinates travel arrangements, reservations, appointments and prepares and processes expense reports.

 4. Maintains action item list, follow-up item list and daily telephone log and items for review and sign-off.

 5. Independently investigates assignment, determining method of research, data and information requirements as well  as analysis techniques (assemble and analyze information, prepare reports, manuals, agendas, correspondence and  memoranda).

 6. Develops broad working knowledge of departmental and Company practices, policies, programs and product lines.

 7. Understands and has specific knowledge of the Executive Vice President/Sr. Vice President’s/Vice President’s  role and duties.

 8. Performs other assignments as assigned by management.
 

 

EDUCATION/EXPERIENCE:
• High School diploma or equivalency
• A.S. degree in secretarial/administrative science preferred
• 5+ years administrative support experience

COMETENCIES:
• Extensive PC experience (i.e., Microsoft Office, Microsoft Word, Microsoft Excel, Powerpoint and databases)
• Strong interpersonal and organizational skills
• Multi-task oriented and ability to work under pressure

PHYSICAL REQUIREMENTS:
Always requires grasping, sitting, speaking and listening
Does not require standing, reaching, walking, lifting, pulling and/or pushing, carrying, stooping and crouching, color determination, near acuity, tasting or smelling