Human Resources Specialist

Reports to (VP, Human Resources)

General Purpose: (Summarize overall purpose of job) Provide human resources support for the Napa and Ukiah locations in the areas of recruitment, payroll, performance management, compensation, benefits, risk management and workplace safety.

 

Essential Functions: (Core duties or tasks that are fundamental to the performance of the job. That is, if an incumbent could not perform one or more essential functions, the job would not get done.  Most jobs have three to eight essential functions.  List, in order of importance, the percentage of time the incumbent will devote to each essential function).

                                                                                                                                                                                          % of Time

 

1. Recruitment:  Work with hiring managers with employment activities assuring properly qualified associates are recruited and hired in a cost effective/ timely manner while striving to achieve affirmative action goals.  Log applications for AAP, schedule and conduct pre-screening interviews.  Conduct background and drug screens on selected candidates.  Prepare offer letters; conduct new hire orientations, input new hire paperwork in the HRIS and forward Change of Status forms for appropriate signatures.  Maintain designated  I-9’s.

 

25%

2. Payroll:  Prepare bi-weekly payroll and complete paperwork for court orders/wage garnishments.  Prepare and monitor vacation and sick time accruals.  Track designated incentive programs.

 

15%

3. Performance Management:  Coordinate and participate with management on discipline or termination proceedings of associates.  Conduct resignation exit interviews as needed.    Implement and manage annual performance review process in conjunction with corporate human resources. 

 

10%

4. Compensation:  Assist with wage analysis, maintain merit worksheet, and work with managers on obtaining reviews and schedule meeting for approvals. 

 

10%

5. Benefits:  Conduct benefits orientations as well as facilitate the processing of required paperwork.  Serve as the main contact for benefit questions and work closely with the broker and insurance carriers on benefit related issues.  Set up payroll deductions accordingly and assist with open enrollment.  Coordinate COBRA administration.   Coordinate and communicate with associates on any leave request.  Follow all Federal and State leave programs.

 

8%

6.  Compliance:  Comply with legal requirements and government reporting regulations affecting the human resources function (i.e. OSHA, EEO, DOT, ERISA, and Wage & Hour).  Monitor exposure of the company. 

 

5%

7.  Worker’s Compensation:   Assist with  workers' compensation, including interfacing with the insurance carrier, injured associates and manage the injury free incentive programs.  Assist in claims reviews with broker representatives, clinic and insurance representative in conjunction with corporate human resources.

 

10%

8.  Vehicle Accidents:  Assist as needed with maintaining vehicle accidents and the accident binder.  Assist in follow up with the insurance company and forward accident reports to appropriate personnel.

 

5%

 

Secondary Functions: (Non-essential duties or tasks that are not fundamental to the performance of the job. That is, if an incumbent could not perform one or more secondary functions, the job would still get done.  List in order of importance and the percentage of time that the incumbent will devote to each secondary function).

 

                                                                                                                                                                                          % of Time

 

1. Assist with the preparation and maintenance of such reports as are necessary to carry out functions of department.  Prepare periodic reports to top management as necessary or requested (HR Report).

 

2%

2. Prepare documentation and participate in former associate unemployment hearings.

 

2%

3. Assist with employment verifications.

 

2%

4. Assist with implementation of Company safety programs, to include fleet accident claim management, safety training programs, and other risk management programs.

 

2%

5. Assist in establishing in-house management training programs that address company needs (safety, labor laws, benefits, performance appraisal, interviewing, etc.).

 

2%

6. Performs other duties as assigned.

 

2%

 

Qualifications/Basic Job Requirements: (Specify minimum number of years of job-related experience required; type of degree required; certificates/licensure. Specific skills required, e.g., computer programs, secretarial skills, special machines, etc.)

 

ADMINISTRATIVE SKILLS:

Prepare periodic reports to management as necessary or requested.

 

FUNCTIONAL/TECHNICAL KNOWLEDGE:

Five years of experience providing clerical or administrative support including a minimum of 2 years human resources experience as a generalist with broad knowledge of employment, compensation, employee relations, benefits, training and development. Knowledge of state and federal wage and hour laws.

 

COMMUNICATION SKILLS:

Strong written, verbal communication and customer service skills.

 

SKILLS SET COMPETENCIES / ESSENTIAL PHYSICAL REQUIREMENTS:

Analytical and problem solving skills.

Computer skills:  Word, Excel and Microsoft Outlook.

Good math and organizational skills, attention to detail and ability to maintain confidentiality.

Must maintain a neat, well-groomed appearance creating a favorable image and maintain proper conduct.

 

AREA OF REQUIRED KNOWLEDGE:

High school education or equivalent.  College preferred (HR or Business courses)

 Accreditation in Human Resource Management is preferred, but not required.