International Division Agents Accounts Payable

NYK Logistics (Americas) is a $1 billion company with over 45 locations and 1500 employees throughout the Americas.  NLA [NYK Logistics (Americas)  is a wholly owned subsidiary of NYK Line, a $19.5 billion dollar Japanese owned international logistics and transportation services company,  with more than a 120 year history.  NLA provides 3rd Party Logistics services including warehousing, distribution, transportation (air, truck, and rail), and international logistics solutions as well as customs brokerage services. 

 

SUMMARY:

The International Division Agent Accounts Payable will work in conjunction with Accounting Manager to assure that the assigned day-to-day workflow is processed in a consistent and timely manner.   The Agent Accounts position will reconcile statements and review debit /credit notes from agents and maintain all agent accounts up to date.  This position is located in Long Beach, CA.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

 

Ø  Complete training and familiarization on current Documentation policies and procedures.

Ø  Completes coordination between all applicable parties for ocean freight import and export break-bulk shipments

Ø  Ensures service commitments are achieved and maintained in accordance with agents and company objectives

Ø  Prepares documents necessary to complete the statement process

Ø  Working towards clearing old accounts as a top priority and keeping all other account current

Ø  Ensure timely and accurate processing statement for payments

Ø  Communicate with agents to resolve problems and/or provide information

Ø  Review daily debit/credit transactions processed for accuracy and follow up on exception errors

Ø  Filing paid and/or unpaid statement invoices

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

 

 

 

QUALIFICATIONS

 

Education and Experience:  College degree or some training in business related areas or minimum 3 years of experience office work, two of which must be in an accounting environment.

 

Competencies, Working Skills and Attributes: 

 

· Ability to meet deadlines in a timely manner

· Demonstrates thorough attention to detail

· Ability to work as part of a team and adapt easily to change

· Working knowledge and understanding of Freight Payable manual and automated processes

· Knowledge of FMC, Customs and DOT regulations is a plus

 

Communication Skills:  Ability to read, analyze and interpret verbal and written requests and directions.  Must have the ability to compose letters, memos, emails and other written documentation clearly and concisely.  Be able to present one’s self in a highly cooperative and professional manner when meeting with vendors face to face.  Must have the ability to present complex reports in a clear and concise format and respond to questions from all levels of management and line staff.

 

Computer Applications Skills:  Must have working knowledge of Windows operating system and be proficient in Microsoft software applications (i.e., Word, Excel, Outlook, PowerPoint.)  Must have the ability to compute ratios and formulas in Excel, and develop graphs, spreadsheets and/or charts for presentation. 

 

Reasoning Ability:  Keen ability to assess situations, perform root cause analysis, and provide solutions.  Ability to think things through and develop processes that contribute to enhanced organizational efficiency.

 

 

PHYSICAL DEMANDS

 

The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 

Physical Demands: Employee must have the ability to sit and/or stand at a desk for a minimum of 8 hours a day and complete tasks requiring repetitive use of hands.  Employee must have the ability to see written documents, computer screens and to adjust focus.

 

Work Environment.  This job is performed in a temperature controlled office environment.  The position is located on the 2nd floor office with stairway access